Transforming Novicompu with AI-Driven Process Optimization 

AI-powered workflow automation designed to enhance efficiency across HR, Finance, and Operations.

Diagram illustrating AI team structure within a company. Three teams: Team 1 manages AI agents and tasks, Team 2 handles AI agents and workflows, Team 3 oversees AI agents and copilots. All connected to an AI Agent Admin and Builder. Managed by an admin.

We implemented AI-powered workflow automation to optimize HR, Finance, and Operations, leveraging Google Workspace AI to streamline processes, enhance accuracy, and improve efficiency. By integrating AI-driven solutions, we enabled seamless document handling, automated workflows, and intelligent data processing, transforming business operations and accelerating AI adoption across the organization.
 

Novicompu logo with slogan "Lo mismo pero más barato."

RESULTS

Hiring Time Reduced by 40%

Increased Efficiency by 50%.​

Fraud Detection Improved by 35%

Challenges:

Novicompu had already embraced digital transformation, but AI adoption remained limited across departments. Without a structured approach, manual workflows and inefficient document handling slowed operations, impacting productivity and decision-making. The company struggled to define how AI could be used effectively across different business units. 

Several key challenges emerged: 

  • Limited AI adoption – Novicompu’s HR, Finance, and Operations teams still relied on manual workflows, leading to inefficiencies. 

  • Inefficient document handling – Slow processing of invoices, employee records, and operational data created unnecessary delays. 

  • Lack of a structured AI roadmap – Without a clear AI strategy, Novicompu faced uncertainty about how to implement and scale AI solutions. 

Our Strategic Approach 

Kmeleon worked closely with Novicompu to assess AI opportunities, optimize workflows, and implement AI-powered solutions within Google Workspace. By conducting AI discovery sessions and aligning AI capabilities with Novicompu’s business needs, Kmeleon helped the company transition from manual processes to AI-driven automation. 

The transformation was built on three key pillars: 

  • AI Discovery & Workflow Assessment – Kmeleon analyzed Novicompu’s existing processes to identify areas where AI could deliver the most impact. 

  • AI-Powered Google Workspace Integration – Implemented AI-driven document handling, automated workflows, and smart data extraction to improve operational efficiency. 

  • Custom AI Roadmap – Developed a strategic blueprint with five AI-driven use cases, guiding Novicompu through an incremental AI adoption process. 
     

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"Kmeleon didn’t just help us find the right AI tools—they also helped us rethink our processes to get the most out of them. The impact on our business and our team has been huge. "​

Edgar Noboa
Founder & CEO Novicompu

Results and Impact

  • HR: Hiring processes were streamlined, reducing hiring time by 40% through AI-driven candidate screening and onboarding automation. 

  • Finance: AI-enhanced invoice processing and fraud detection improved accuracy by 35%, reducing manual errors. 

  • Operations: AI-driven workflows increased operational efficiency by 50%, cutting down on unnecessary delays. 

  • AI Adoption: Across the organization increased by 60%, creating a strong foundation for future AI integration.

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